Comparison · verified July 2026
QGenda pricing: the honest answer is they don't say
QGenda is an enterprise healthcare workforce management platform with deep clinical scheduling capability, sold through a sales process. It does not publish pricing: cost is quoted per organisation after a discovery call, typically as an annual contract, and varies by provider count, modules and implementation scope.
From $99/month per location · No sales call · No card to start
At a glance
- QGenda does not publish pricing. Cost is quoted per organisation after a discovery call, usually as an annual contract, and varies by provider count, modules and implementation scope.
- Anyone quoting you a specific figure on a forum is guessing; the number genuinely depends on scope, and it moves.
- The real cost of 'contact us for pricing' is not the price. It is the time, and the inability to compare three products on a Thursday afternoon when one of the numbers requires a meeting.
- QGenda is genuinely good software. The question is not quality; it is who it is sold to, and whether that is you.
- MedAligna publishes its full price list ($99, $149 or $249 per location per month) with a 14-day trial, no card, and no call.
QGenda is genuinely good software
It has to be said plainly, because the rest of this page is about the buying process rather than the product. QGenda's clinical rule depth is real, its provider scheduling is mature, and health systems run enormous, complicated rosters on it successfully. If you are a system with a procurement function and a workforce team, it is a serious and defensible choice.
Nothing below is an argument that QGenda is bad. It is an argument about who it is sold to.
What 'contact us for pricing' actually costs you
It costs you time. A discovery call, a demo, a scoping conversation, a quote, a negotiation, a procurement cycle. For a health system with a team for this, that is a normal Tuesday. For a twelve-provider clinic, a single ICU, or a ninety-bed skilled-nursing facility, it is a project, and the roster is still broken while it runs.
It also costs you the ability to compare. You cannot put QGenda in a spreadsheet against two alternatives on a Thursday afternoon, because one of the three numbers does not exist until you have had a meeting. That asymmetry is not accidental; it is what the quote-on-request model is for.
And it tends to price by provider count and by module, which means the number moves depending on what you need, so the answer to 'what does it cost' is genuinely 'it depends', and anyone on the internet quoting you a figure is guessing.
What it actually costs
What QGenda actually costs, as far as anyone outside QGenda can say
QGenda does not publish pricing, so a precise number does not exist publicly. What exists are third-party estimates and the structure of the model. We give you both, labelled as estimates, because a figure invented on QGenda's behalf would be exactly the unsourced number this page warns you about.
Per provider, per month
$500–1,000
A third-party estimate range, unconfirmed by QGenda. It varies by module and provider count.
First-year, 10-provider EM group
~$49,000
A third-party estimate including a one-time implementation, not a QGenda quote.
Implementation
One-time fee
Enterprise deployments carry a custom implementation charge on top of the subscription.
The model is per-provider, per-month, on an annual contract, plus a one-time implementation, and the number moves with how many modules you take. QGenda's ProviderCloud spans scheduling, credentialing, on-call, time and attendance, and room and capacity, with 3,000+ customers, and it is aimed squarely at health systems. If you are one, the scale justifies the process and the price.
The real cost of 'contact us for pricing' is not the dollar figure; it is the inability to compare. You cannot put QGenda in a spreadsheet against two alternatives on a Thursday afternoon, because one of the three numbers requires a meeting. And the reviews that circulate about smaller practices — a complex administrative backend, a time-consuming implementation, support that can be slow to respond, and a cost that is hard to justify below enterprise scale — are the predictable result of enterprise software meeting a buyer it was not designed for (Capterra, G2 and SoftwareAdvice, as of July 2026).
MedAligna answers the same clinical requirements — credential blocking, exclusion screening, ratios with acuity, on-call equity, ACGME averaging, the CMS PBJ file — for $99, $149 or $249 per location per month, published, month to month, with a 14-day trial and no card. It is not a larger platform than QGenda and does not pretend to be; it is the one you can price and try before lunch.
Per-provider range and ~$49,000 first-year figure are third-party estimates, unconfirmed by QGenda (sanishift.com/en/blog/qgenda-pricing and schedulingwiz.com/blog/qgenda-vs-shiftadmin-pricing, as of July 2026). ProviderCloud module list and 3,000+ customer count: intuitionlabs.ai QGenda profile. Review themes: Capterra, G2 and SoftwareAdvice, as of July 2026, reported as customer sentiment.
Which one is right for you
There are organisations for which the enterprise model is genuinely correct, and pretending otherwise would be silly.
Stay with QGenda if…
- You are a health system with a workforce team and a procurement function.
- You need deep integration into an enterprise HR and payroll stack.
- You want a named account team, an SLA, and a contract with teeth.
- The scale of your rostering problem justifies an implementation project.
Look at MedAligna if…
- You are a department, a clinic, a facility: the buyer who never gets called back.
- You want to know the price today, and try the product before you talk to anybody.
- You need the clinical rules without the procurement cycle.
- You want month-to-month, and an export button rather than an exit negotiation.
MedAligna vs QGenda, row by row
Binary, verifiable facts only. No adjectives; an opinion is not a comparison.
| Capability | MedAligna | QGenda |
|---|---|---|
| Pricing published | Yes | No |
| Cost | $99–249/mo per location | Quote after a call |
| Free trial without a sales call | 14 days, no card | No |
| Drive the product before you talk to anyone | Yes | No |
| Time to first published schedule | An afternoon | Implementation project |
| A single department can buy it | Yes | Partial |
| Deep clinical scheduling rules | Yes | Yes |
| Credential expiry blocking | Yes | Yes |
| Nurse-to-patient ratios | Yes | Yes |
| Contract | Month to month | Typically annual |
QGenda is a trademark of its owner. MedAligna is not affiliated with, endorsed by, or sponsored by QGenda. Comparison compiled from publicly available documentation and pricing pages, verified July 2026. If anything here is out of date or wrong, tell us and we will correct it.
The honest bit
QGenda is the right call if…
There are organisations for which the enterprise model is correct, and pretending otherwise would be silly.
- You are a health system with a workforce team and a procurement function.
- You need deep integration into an enterprise HR and payroll stack.
- You want a named account team, an SLA, and a contract with teeth.
- The scale of your rostering problem justifies an implementation project.
We would rather you stayed and told someone we were straight with you than switched and regretted it. This category is small, and reputations travel.
How a small practice should evaluate an enterprise scheduler
If you are a department, a clinic or a facility rather than a health system, these are the questions that decide whether the enterprise route is worth it for you.
01Can you get a number without a meeting?
If comparing three vendors requires a discovery call with one of them, you are structurally unable to run a fair comparison on your own timeline.
Where MedAligna lands: MedAligna publishes its full price list and lets you drive the live product before you talk to anyone.
02What does the implementation actually involve?
An enterprise deployment is a project with a timeline. For a single unit, the roster is still broken while it runs. Ask for the implementation scope and duration in writing.
Where MedAligna lands: MedAligna has no implementation project: import your staff from a spreadsheet and publish a real schedule this week.
03Do you need modules you will not use?
Per-module pricing means you may pay toward a suite built for room-and-capacity and enterprise HR integration you do not have.
Where MedAligna lands: MedAligna is one product with the clinical rules included, priced per location — not a suite assembled from modules.
04Which clinical rules do you truly need enforced?
Name them, then ask each vendor to demonstrate each one refusing an assignment. That single test separates capable tools fast.
Where MedAligna lands: MedAligna blocks on credential expiry, screens against the OIG exclusion list, holds ratios with acuity, models ACGME averaging, and generates the CMS PBJ file. On enterprise breadth and named account teams, QGenda is the larger platform, and that is a fair reason to choose it.
05What is the contract term and the exit?
Enterprise platforms typically sell annual contracts. Ask how you get your data out before you decide how you get in.
Where MedAligna lands: MedAligna is month to month, cancellable from inside the app, with one-click export of everything you put in.
If you are the buyer who never gets called back
- 01
Skip the call entirely
Open the MedAligna demo. It is the real scheduler on a real unit's staff, and you do not have to give us an email address to drive it.
- 02
Trial it with your own people
Fourteen days, every feature, no card. Import your staff from a spreadsheet and publish a real schedule this week.
- 03
Pay a published price
$99, $149 or $249 per location per month. Month to month. Twenty per cent off from three locations. Cancel from inside the app.
QGenda questions, answered
- How much does QGenda cost?
- QGenda does not publish pricing, and we are not going to guess at a figure on their behalf; numbers circulating on forums are unverifiable and typically stale. Cost is quoted per organisation after a discovery call, usually as an annual contract, and depends on provider count, modules and implementation scope. If you want a number today, ours is $99, $149 or $249 per location per month.
- Is there a QGenda alternative with published pricing?
- MedAligna publishes its full price list and feature matrix, offers a 14-day trial without a card, and lets you drive the live product before you speak to anybody.
- Is MedAligna as capable as QGenda?
- On the clinical rules that most facilities actually need (credential blocking, exclusion screening, rest and overtime, ratios and acuity, on-call equity, ACGME averaging, PBJ), yes. QGenda is a larger platform with deeper enterprise integrations and an account team behind it. If you need those, it is a serious choice and we will say so.
- Why do enterprise vendors hide their pricing?
- Because the number genuinely varies by provider count, modules and implementation scope, and because a quote-on-request model lets the price be set after the vendor understands your budget rather than before. Neither reason is sinister. Both cost you the ability to compare three products in an afternoon, which is the part that matters if you are the one with the broken rota.
- Does QGenda offer a free trial?
- Evaluation runs through their sales process rather than a self-serve trial. MedAligna gives you 14 days with every feature and no card, and you can drive the live demo right now without providing an email address at all.
- Is QGenda worth it for a single department?
- That is the honest crux. QGenda is built and priced for organisations with a procurement function; a single ICU or a twelve-provider clinic will find the process built for someone larger. If you are that buyer, the question is not whether QGenda is good; it is whether you will still be waiting for a quote when next month's rota is due.
- What contract term should we expect?
- Enterprise platforms in this category typically sell annual contracts. MedAligna is month to month, cancellable from inside the app, with one-click export of everything you put in.
- Does QGenda charge an implementation fee?
- Enterprise deployments of this kind typically carry a one-time implementation charge on top of the per-provider subscription, and third-party estimates fold a custom implementation fee into their first-year figures (schedulingwiz.com, sanishift.com, as of July 2026). QGenda does not publish the amount; confirm it directly. MedAligna has no implementation fee.
- Is QGenda too complex for a small practice?
- Reviews of QGenda from smaller practices recurrently mention a complex administrative backend and a time-consuming implementation (Capterra, G2 and SoftwareAdvice, as of July 2026). That is not a defect so much as a mismatch: it is enterprise software, and a single ICU or a twelve-provider clinic is not the buyer it was designed for. If you are that buyer, weigh whether you will still be configuring it when next month's rota is due.
- How many customers does QGenda have?
- QGenda reports serving 3,000+ customers, largely enterprise health systems (intuitionlabs.ai QGenda profile, as of July 2026). That installed base is real evidence it works at scale — which is precisely the scale it is built and priced for.
- Is there a QGenda alternative with published pricing and a free trial?
- Yes. MedAligna publishes its full price list ($99, $149 or $249 per location per month), offers a 14-day trial with no card, and lets you drive the live product before speaking to anyone. On the clinical rules most facilities actually need, it is a direct answer; on enterprise breadth and integrations, QGenda is the larger platform.
- Why won't QGenda just tell me the price?
- Because it genuinely varies by provider count and module, and because quote-on-request lets the price be set after the vendor understands your budget. Neither reason is sinister. Both cost you the ability to compare three products in an afternoon — which is the part that matters when you are the one with the broken rota.
The pricing words that hide the number
Enterprise pricing has a vocabulary. Here is what each term means for your budget.
- QGenda ProviderCloud
- QGenda's platform spanning scheduling, credentialing, on-call, time and attendance, and room and capacity. Because it is modular, the price depends on which modules you take, which is one reason a single published number does not exist.
- Per-provider pricing
- A price charged for each provider scheduled, per month. It scales with headcount, so the total moves as you grow. MedAligna charges per location instead, flat regardless of how many people you roster.
- Implementation fee
- A one-time charge to configure and launch an enterprise deployment, separate from the subscription. It is frequently the larger half of a first-year cost, and it is the part 'per provider per month' does not mention.
- Credentialing vs credential blocking
- Credentialing manages the paperwork of a provider's qualifications. Credential blocking refuses to schedule someone whose licence has expired. A platform can do the first without the second doing the enforcing; ask which you are buying.
- Quote-on-request
- A pricing model where the number is set after a discovery call rather than published. It lets the seller understand your budget first, and it costs you the ability to compare vendors in an afternoon.
Decide it for yourself
Drive the real scheduler with no signup, or trial it with your own staff for fourteen days. Nobody will call you either way.