For nurses, physicians, aides & allied staff
Your schedule. Your swaps. Your licence.
MedAligna is the nurse scheduling app on your phone and the roster your employer builds, in one place. See your shifts, swap them, pick up open ones, ask for time off, and keep your credentials in a wallet that belongs to you and follows you to your next job. It is free for staff, permanently.
Who can see your credential documents?
You have sent a photo of your RN licence to how many people this year?
You, and the managers who have an actual credentialing job to do. Not the charge nurse on the next unit, not your colleagues, and not anybody browsing. Every time someone opens your record it is logged, which means the question “who has looked at this” has an answer rather than a shrug.
In MedAligna your credentials live in a wallet attached to you: your licence, BLS, ACLS, TB test, immunisations, the lot. You upload each one once. When you renew, you update it once. Every employer you work for sees the current version without you emailing anybody a photograph at eleven at night.
And they cannot touch it. Your employer can read your credential records; they cannot edit them or delete them, and that is enforced by the database rather than promised in a policy. A manager who is one nurse short at five in the morning cannot reach into your record and move an expiry date. Only you can change what your licence says, because it is your licence.
When you leave, it goes with you and the old employer's access goes away on its own: no form, nothing to revoke. Your next employer starts from a wallet that is already complete, which is the difference between being credentialed in an afternoon and being credentialed in a fortnight.
How do I swap a shift?
From your phone, in about fifteen seconds, without a group chat and without asking anyone for a favour first.
Open the shift and either post it for anyone eligible to take, or offer it to a particular person. Before that offer reaches anybody, the engine has already checked them: credentials valid to the end of that shift, minimum rest either side, hours against both their contract and the unit's cap, approved and pending time off, stated availability. If a trade would break one of those, it is never offered, so nobody accepts a swap in good faith and gets it unpicked the next day.
Whether it then needs a manager is your employer's setting. Some units auto-approve a swap when every rule passes, on the reasonable grounds that there is nothing left to approve; others want a human to look. Either way she is never approving something she will have to refuse, which is most of the reason approvals used to take two days.
Partial swaps are real, because half a shift is how coverage actually gets arranged at six in the morning. “Take my last six hours” splits the assignment cleanly: two records, both checked, both counted properly in your hours. And if a swap is refused, the reason is written on it. You are told which rule and why, not just no.
Can I see my schedule on my phone?
Yes, and you do not have to download anything from an app store to do it.
Add MedAligna to your home screen and it behaves like an app: your shifts, swaps, open shifts and time off, in one icon, with nothing to update and no fifty-megabyte download on hospital wifi. And because it is the live published schedule rather than a copy, what you open is always the current version, not the one attached to last week's email.
Your rota also syncs into the calendar you already use. Turn on calendar sync and you get a private link to subscribe to from Google, Outlook or Apple Calendar, so your shifts sit next to the rest of your life instead of in a separate app you have to remember to open. The link is yours, you can switch it off, and issuing a new one kills the old.
When the schedule is republished, you do not have to work out which version is real: there is exactly one, and it is the one you are looking at. A swap that goes through, a claim that is accepted, a time-off decision, each lands in the schedule itself, and in your notifications, which is where you would actually look for it.
If you work for two employers who both use MedAligna, this is one account and one calendar with both rosters in it. Which is the only sensible way to avoid double-booking yourself, and a good deal better than holding two schedules in your head and hoping.
What does MedAligna do for nurses?
Beyond the schedule and the swap: three things you can check for yourself, that most rosters make you take on trust.
Claim an open shift and keep it
When two people tap claim at the same second, exactly one gets it, decided in the database, instantly. Nobody is told yes and then quietly un-assigned an hour later.
Know your hours before payday
Your scheduled hours, your overtime, and the shifts you actually worked: visible to you, computed on real elapsed time, so a 19:00–07:00 night in November is thirteen hours and not twelve.
See where you stand
How many nights, weekends and holidays you have carried, next to the unit average. When you feel like you always get the bad weekends, you can check.
What MedAligna won't do to you
Software that schedules people has a lot of ways to be quietly hostile. Here is where we drew the lines, so you can hold us to them.
It won't let anyone edit your licence
Read-only for your employer. Enforced by the system, not by trust.
It won't show your details to colleagues
Only managers with a credentialing job can see your records, and every look is logged.
It won't track you when you're off
Location is used for clock-in, if your employer switches that on, and at no other time.
It won't promise a shift then take it back
If you claimed it, it's yours. The race is decided before you're told, not after.
It won't quietly cost you overtime
Your contracted hours are checked, not just the employer's cap. If you're part-time, your limit is your limit.
It won't charge you a penny
Staff never pay. Not for the app, not for the wallet, not ever.
Questions from the break room
- Do I have to pay for MedAligna?
- No. Never. Your employer pays for the platform; you use it free. That includes the credential wallet, which stays yours even if you leave them.
- What happens to my credentials if I change jobs?
- They come with you. Your licence, BLS, TB test and everything else live in a wallet attached to you, not to your employer. Your next employer sees what you choose to show them, and your old one loses access when you stop working there.
- Can my manager change my licence details?
- No, and that is enforced by the system rather than by policy. Your employer can read your credential records; they cannot edit or delete them. Only you can.
- Will my colleagues see my licence number?
- No. Only managers who have a credentialing job to do can see your records, and every time one of them opens a client or credential record it is logged.
- Do I need to install an app?
- You can add MedAligna to your phone's home screen and it behaves like an app: schedule, swaps, open shifts, time off. There is no app store download required, and no app to update.
- Can I get my shifts in my own calendar?
- Yes. Turn on calendar sync in the app and you get a private link to subscribe to from Google, Outlook or Apple Calendar. Your published shifts then appear alongside everything else in your life, and update when the rota does. The link is yours: switch it off whenever you like, and issuing a new one stops the old one working.
- What if I work for two employers?
- You get one account and one calendar. If both employers use MedAligna, you see both rosters in one place, which is the only sensible way to avoid double-booking yourself.
- What if I'm put on a shift I'm not credentialed for?
- You are not. The assignment is refused at the moment your manager clicks it, with the reason written on the cell. Every required credential is checked against the END of the shift, not against today. A licence that lapses on Thursday cannot be scheduled for Friday, however short the floor is.
- Does my employer see where I am?
- Only if your employer has switched on clock-in geofencing, and only at the moment you clock in or out of a shift or a visit. There is no background location, no tracking between shifts, and nothing at all when you are off.
- My hours look wrong on a night shift. Who is right?
- Check the week the clocks changed. A 19:00–07:00 night is eleven real hours the week they go forward and thirteen the week they go back, and a lot of systems subtract 19:00 from 07:00 and say twelve every time. MedAligna computes elapsed time, so the number you see is what you actually worked. If it still looks wrong, that is worth raising: the figure it exports to your employer's payroll provider is the same one it shows you.
- Can I stop my old employer seeing my wallet?
- It happens by itself. Access follows employment: when you stop working somewhere, that organisation stops being able to read your records. You do not have to remember to revoke anything, and there is no form.
Tell your manager it exists
If your unit is still running on a spreadsheet and a group chat, send them the demo. It takes an afternoon to set up, and you never send anyone a photo of your licence again.