Clocking in and out

Every hour that reaches payroll starts with somebody clocking in. In this video you'll see the whole time clock: a nurse clocking in and out on her own phone, the unpaid break, what to do when you're covering a shift that was never scheduled, and how to set up a shared tablet by the staff door, with a private PIN for each person. This is Maya, one of the nurses, on her phone. She opens Time clock from the menu. Because she's on the schedule today, her shift is offered right at the top, with the site, the times and her role. She taps Clock in. The time recorded is the real moment she tapped, not a time anyone types in. While she's on the clock, the screen is just a running timer and one button. If she opens the app halfway through her shift, this is what she sees, so there's no doubt about whether she clocked in. Let's jump ahead to the end of her shift. Before she clocks out, she enters her unpaid break in minutes. If your organization has a usual break, it's filled in already, and she only changes it if hers was different. She took thirty minutes, so she types thirty, and taps Clock out. The punch moves into her Recent list, with the hours she actually worked, and her total for the week updates at the top. Those are the same hours her manager reviews and payroll receives. And if she's covering something that was never put on the schedule, she isn't stuck. She can still clock in, using Clock in without a shift. Some sites prefer a shared tablet by the staff door. As the manager, open Settings, then Tablets, and press Enrol a tablet. Choose the site, and give the tablet a name you'll recognize, like the staff door. You get a link for that tablet. Open it on the tablet and leave it there. It's shown only once, and anyone holding it can open the clock-in screen, so treat it like the key to the staff door. It can't do anything else, and every punch still needs the person's own PIN. Now each person sets their own PIN, on their own phone, under Time clock. Maya scrolls to Tablet PIN, taps Set a PIN, and enters four to eight digits, twice. Nobody at work can see it, not even her manager. A manager can only clear it if she forgets. Here's the tablet by the door. There's no sign-in. Everyone at the site is listed, and each name says whether that person is on the clock right now. Maya taps her name. She enters her PIN on the keypad. The screen only shows how many digits she's typed, never the digits themselves. It clocks her in or out depending on where she is. Five wrong tries locks that name for fifteen minutes. That's it: Clocked in. A moment later the tablet goes back to the list for the next person in line, and Maya's name now says she's on the clock. Every punch, from a phone or the tablet, lands in Time review for the manager, in the site's own time zone. Anyone still on the clock is listed first, because an open punch has no hours yet and reaches no export until it's closed. Below that are the finished punches. That's where hours get checked and corrected before a pay period is closed, which has its own video. So: on a phone, today's shift is offered and one tap starts the clock; the break goes in at clock-out; and unscheduled cover can still be clocked. On a shared tablet, each person taps their name and enters a PIN only they know. Next, see how a manager reviews those punches and closes a pay period.